How to change the identification number type for the seller or buyer?

The identification number is a number that allows for the identification of the transaction parties such as the VAT ID number. However, there are situations where a different identification number must be included on the document.

You can add new types of identification numbers in the Settings > Account Settings > Configuration > Dictionaries > Identification Numbers. In this field, you can add other names for identification numbers, such as:

• VAT ID
• PESEL,
• German Steuer-Nr,
• Company Number, or other names appropriate for the country in which you or your contractor operate.

Changing your identification number

To change your identification number (for the seller in the case of incoming documents), you need to go to the Settings > Company/department and edit the selected company/department. We now have various types of identification numbers to choose from—exactly those that are included in the dictionary table. After saving the changes, the new type of identification number will be displayed in the data used when issuing invoices.

Changing your contractor's identification number

When entering your contractor's data (buyer in the case of your incoming documents), we have the option to choose the type of identification number

This option can be particularly useful when issuing intra-community invoices, where your contractor uses an identification number corresponding to another country, for example, the NIF for entrepreneurs from Spain.