Separate numbering of invoices for different departments

Created: 2021-01-26
Last updated: 2023-12-06

In InvoiceOcean, you have the option to choose separate numbering for invoices from each department.

To understand how to create departments and companies, you can read about it in the post New department, new company, new bank account – What's the difference and how to add them.

To choose separate numbering for invoices from each department:

  1. Go to the Settings > Company/department
  2. Click the Add new department button or, using the gear icon, click Edit for the existing one.
  3. Check the box for Separate invoice numbering for this department/company > Save.

However, please remember that the system does not allow issuing two documents with the same number in the same year.

The same applies when using a single document numbering for two departments – the numbers will be generated interchangeably. Therefore, if you choose separate numbering for different departments, set it up so that there is no identical invoice number on your account. You can achieve this by adding different letters, for example, at the beginning of the invoice numbering format – for the first department "Anr-m/mm/yyyy," for the second "Bnr-m/mm/yyyy," and so on.

However, if you prefer different departments (companies) to have the same numbering, create separate, connected accounts by using the option to create a new company.



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