How to issue an AG (Acceptance of goods) document

Do you need to document the acceptance of goods into the warehouse? In InvoiceOcean, you can quickly issue an AG (Acceptance of goods) document, which will help you control inventory levels within the warehouse management system on your account. Check out how to do it step by step.

How to Issue an AG Document?

An AG (Acceptance of goods) document serves as confirmation that new goods have been received into the warehouse. It helps you easily track deliveries and always stay informed about your stock levels.

To issue an AG as a separate document in the system:

1. Navigate to Warehouse > Warehouse documents > Add new document, 

2. The AG document is the default type of warehouse document, whose form is automatically loaded by the system in the Type field, 

3. Fill in the required fields such as warehouse, supplier, and select the product you want to receive into the warehouse, along with its quantity and purchase price. If the product is already added to the product database, simply start typing its name, and the system will suggest the most relevant products,

4. By expanding the linked options Sale Price and Product Notes, you can enter the current sale price on the document (this is for informational purposes only and does not affect the sale price on the product card),

5. Approve the creation of the AG document by clicking Save at the bottom of the form.

Based on this document, the system will add the specified quantity of the product to the warehouse inventory.

You can also issue an AG document using the dedicated + Reception buttons in the Warehouse tab or the dedicated buttons visible on the main page of your account.

You can also issue an AG document directly from the expense invoice view. Simply open the invoice preview and then, from the context menu above the document, select Warehouse Documents > Add Warehouse Document. The system will copy the values from the invoice, and upon saving, it will update the warehouse stock of the products according to the information in the AG document.

The system also allows for activating the automatic creation of AG documents for expense invoices. This option is available under Settings > Account Settings > Configuration > Warehouses > Automatic generation of acceptance documents field. You can read more about this option in the article How to automatically issue RG and AG documents when adding invoices to the system.

If you want to issue a single invoice for multiple AG documents, simply go to the list of warehouse documents, select the desired ones, and then use the Issue Invoice option. More information about this feature can be found in the article Several AG documents for one purchase invoice.
 

• How to issue a RG document?
• Transaction date on the warehouse document form
• Purchase/selling prices of products on warehouse documents
• Exporting warehouse documents to XLS