Warehouses: Entering the initial state of the warehouse

Start working with the warehouse module in InvoiceOcean by defining the initial stock for your products. This feature allows you to quickly and conveniently record the current quantity of goods, enabling effective inventory management and precise sales tracking. Learn how to update warehouse stock in just a few simple steps and start managing your inventory with full control.
 

How to enter the initial warehouse state?

The Warehouse management feature in InvoiceOcean is available starting at the Professional subscription plan.

The Warehouse tab is your hub for managing warehouse branches and adding new locations. From this section, you can also view a list of warehouse documents and create new ones. Here, you’ll find your product database and, if you use the price list feature, you can easily create a new price list or edit an existing one.

To manage the warehouse, you need to first define the initial warehouse state. The best way to do this in our system is by using the Acceptance of goods (AG) document. You can read more about issuing an AG in the article "How to Issue an AG (Acceptance of goods document)".

Ways to Issue an AG:

1. Manual Creation:

• Go to Warehouse > Warehouse Documents and click Add new Document.
• In the Kind field, select Acceptance of goods (AG).
• Add products, their quantities, and purchase prices to the document.
• After saving, the specified quantity of goods will be added to the warehouse as indicated in the AG.

2. Automatic Creation:

• Navigate to Settings > Account Settings > Configuration > Warehouses.
• In the Automatic document generation of acceptance documents field, select Generate an Acceptance of Goods document on the cost invoice and confirm changes by clicking Save.
• Enable the Automatically add invoice products to the database option in this settings section.
• This approach saves time, as creating an expense invoice will automatically generate an AG to update the warehouse inventory.

Also check: 

• Warehouse documents linked with invoices
• Stocktaking of products in the warehouse
• How to create an invoice based on a warehouse document
• How to create a new warehouse?